1.800.668.3752
Call us for a free quote
Call us for a free quote
Educational institutions face unique challenges that conventional moving companies aren’t equipped to handle. Our account and project managers bring focused expertise to every aspect of campus relocation.
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Unlike generic movers who lack specialized education experience, our proven 8-step process has been refined through years of successful campus relocations to ensure academic continuity and minimize disruption.
Begin with a free consultation at 1-800-MOVEPLAN (1-800-668-7526), or use our "need a quote" form. An experienced Account Manager will explain our education-specific services, identify what's necessary for your campus needs, and outline how we can support your academic transition. Our entire evaluation and proposal service is timely, accurate, and at no cost to your institution.
Meet your team lead by phone, in person, or via Zoom. Your Account Manager will determine the scope of your campus move and conduct a walkthrough of your educational spaces. We'll create a comprehensive move plan and project proposal tailored to your academic requirements. Move Solutions leverages advanced technology including iPads, in-house designed software, and efficient planning meetings to streamline your pre-move process. Our BrassTacks TechEnabled CRM system lets us focus on your institution's specialized moving needs.
We plan your academic move via our BrassTacks TechEnabled Office Moving CRM. A dedicated Project Manager works closely with your administration to ensure faculty and staff are fully prepared for move day. We offer either physical pack meetings with department representatives or Remote Access Animated Video Pack Meetings for distribution to your entire campus community. We'll provide clear guidance on packing classroom materials, research documents, and office belongings, supporting your institution every step of the way.
Reduce moving costs and protect sensitive information. We provide security bins for FERPA-compliant document purging, normal bins for standard waste, and fully certified e-waste disposal with proof of destruction for outdated electronics. Working with your facilities team, we implement a comprehensive purging and collection process that ensures you don't pay to move unnecessary items while guaranteeing all electronic waste is properly reclaimed, repurposed, or recycled according to environmental standards.
Protect your educational furniture investment. Our W2-employed, extensively trained Furniture Installation teams expertly dismantle, reconfigure, and install all major classroom and administrative furniture systems. With specialized knowledge of educational environments, proper tools, and 100% Texas "Subscription" Workers Compensation coverage, we ensure clean workspaces and prioritize both your safety and ours throughout the transition.
Experience stress-free move execution. Move Solutions becomes your institution's best friend on move day . Our experienced, professional teams handle all physical aspects of the transition while you focus on educational priorities. Our crews undergo thorough background screening before entering your campus, providing peace of mind that your educational assets are in trustworthy hands. Let our specialized office-moving and installation teams manage your campus transition with precision and care.
Meet all facility requirements. Why worry about restoring your vacated educational spaces when we can handle it for you? Our white-glove services exceed typical lease requirements, addressing plenum clearance of low voltage and electrical systems, drywall repairs, and other restoration needs. We ensure your vacated spaces are returned in excellent condition—satisfying expectations while allowing your team to focus on establishing operations in your new location.
Maximize recovery value from surplus assets. As an "Industry Best" furniture and asset liquidator, we evaluate your used educational furniture and equipment for both value and removal costs. Our liquidation services help educational institutions recover maximum value while ensuring community-responsible, sustainable disposition of surplus assets. Face post-move walkthroughs with complete confidence knowing all decommissioning requirements have been professionally fulfilled.
Educational environments require specialized understanding that goes beyond standard commercial moving. Move Solutions has developed deep expertise working with institutions ranging from elementary schools to major research universities.
Our teams recognize the unique requirements of transporting and reconstructing learning environments while preserving their functionality and character.
Our staff brings specialized training and purpose-designed equipment to every educational project, ensuring your academic spaces retain their effective configuration and purpose.
Move Solutions understands that educational technology represents a significant investment and critical infrastructure. Our dedicated TechTeam specializes in academic technology environments, providing comprehensive services including:
Working in close partnership with your technology team, our specialists ensure all systems transition seamlessly according to your academic timeline requirements.
We understand the unique procurement requirements facing educational institutions. Move Solutions maintains all necessary certifications and compliance documentation to meet institutional purchasing standards:
Our team is experienced in navigating educational procurement processes, ensuring smooth administrative approval and project initiation.
Move Solutions, Ltd. TXMAS Contract Number: TXMAS-6-7111K020
Educational campuses often include specialized facilities that require unique handling protocols. Move Solutions brings facility-specific expertise to every aspect of your campus relocation, from performance spaces to scientific laboratories.
Whether transitioning delicate musical instruments, preserving art collections, or relocating sensitive scientific equipment, our project management team develops customized protocols that protect your specialized educational assets throughout the relocation process.
Move Solutions, Ltd. (MSL), a Total Office Solutions, LLP company, provides complete education relocation services including:
Our regional offices provide dedicated service to educational institutions across:
Educational institutions can also access our complete service portfolio through the TXMAS contract via our sister company, Corporate Source, Ltd., receiving the same preferential rates and specialized expertise.
Educational institutions should begin planning major relocations 6-12 months in advance. Larger institutions with multiple departments may need to start the planning process up to 18 months before the target move date. This timeline allows for proper budgeting, faculty, administration, and facilities service coordinations, procurement processes, and strategic scheduling around academic calendars. Planning should begin with forming a relocation committee and initial consultations with specialized education movers.
Summer break remains the optimal time for major educational moves, typically offering 8-12 weeks of reduced campus activity. Secondary options include winter break (though this provides a shorter window of 2-4 weeks) and spring break for smaller projects. For institutions with year-round programs, moves are often scheduled in phases, focusing on less active periods or utilizing nights and weekends to minimize disruption to educational activities.
Schools can minimize class disruption through strategic scheduling (utilizing breaks, weekends, or overnight hours), phased approaches that relocate one section at a time, temporary classroom solutionss, hybrid or online learning options during transition periods, and comprehensive communication plans that keep faculty and students informed throughout the process. Working with movers experienced in educational environments ensures the most efficient execution with minimal academic impact.
Laboratory relocations require specialized equipment including vibration-dampening crates for sensitive instruments, temperature-controlled transport for certain specimens and chemicals, anti-static packaging for electronic equipment, calibrated lifting equipment for heavy machinery, specialized hazardous material containers, and proper stabilization systems for fragile glassware. Movers should also have proper certification for handling scientific equipment and potentially hazardous materials.
Library collections require sequential packing systems that maintain perfect order and organization. Professional library moves typically utilize specialized book carts and bins with precise labeling systems, custom archival materials for rare or delicate items, detailed mapping of the original and destination shelving, proper climate control during transport, and specialized handling techniques that prevent damage to bindings and pages throughout the process.
Moving student records requires strict adherence to FERPA (Family Educational Rights and Privacy Act) regulations. Security measures should include locked containers with tamper-evident seals, continuous chain-of-custody documentation, background-checked personnel, secure transport vehicles with GPS tracking, proper destruction protocols for outdated records, and comprehensive inventory tracking to ensure nothing is lost during transition.
Technology transitions typically involve several phases: comprehensive documentation of the existing network infrastructure, creating redundant systems where possible, scheduled disconnection during minimal-use periods, protected transport with specialized packaging, sequential reconnection according to priority systems, and thorough testing before full implementation. Most institutions establish temporary access solutions during the transition and maintain backup systems until the new installation is fully operational.
Science department relocations face challenges including maintaining research continuity for ongoing experiments, properly handling hazardous materials with regulatory compliance, preserving calibration of sensitive instruments, managing specialized utility requirements (gas lines, water purification, etc.), ensuring proper climate control for sensitive specimens, and coordinating with multiple stakeholders including researchers, safety officers, and facilities management.
Hazardous materials require specialized handling according to federal, state, and institutional regulations. The process typically involves a comprehensive inventory and classification of all materials, specialized packing by certified technicians, proper labeling and documentation, approved transport methods, chain-of-custody records, and coordination with environmental health and safety departments. Many institutions use this opportunity to evaluate and properly dispose of unnecessary hazardous materials rather than relocating them.
Educational moves typically require comprehensive coverage, including general liability insurance, workers’ compensation, motor truck cargo coverage for transported items, specialized coverage for high-value equipment and collections, business interruption insurance, and potentially specialized riders for unique items like fine art or rare books. Most institutions require certificates of insurance from moving companies with coverage minimums of $1-2 million for general liability and additional coverage based on the value of transported assets.
Effective communication plans typically include a dedicated relocation website or portal with regular updates, department-specific briefings for faculty and staff, clear timelines distributed through multiple channels (email, signage, LMS announcements), virtual town halls for questions and concerns, detailed maps showing temporary locations during transitions, and designated move coordinators for each department who serve as information points of contact throughout the process.
Educational institutions must maintain compliance with numerous regulations during relocations including FERPA for student record protection, ADA for accessibility requirements in new spaces, OSHA for worker safety, EPA guidelines for waste disposal and hazardous materials, fire code requirements for new installations, building permits and inspections for any modifications, and potentially specialized regulations for research materials or equipment depending on the institution’s activities.
Athletic facility relocations require specialized approaches for different types of equipment. Weight rooms need industrial moving equipment and proper reinstallation, specialty flooring often requires manufacturer involvement for proper removal and reinstallation, electronic training equipment needs calibration after transport, and field equipment requires proper dismantling and reassembly.
Most athletic departments use the opportunity to assess equipment condition and replace items nearing end-of-life rather than relocating them.
Educational institutions can reduce relocation costs through strategic purging of unnecessary items before moving, faculty/staff self-packing of personal items, phased approaches that optimize resource utilization, reusing existing furniture where possible, scheduling during optimal periods to minimize overtime costs, consolidating purchasing for new location needs, utilizing existing warranties for equipment reinstallation, and working with experienced education movers who can identify efficiencies in the process.
We’re Leading the Way with Our Reusable Security Crates!
Move Solutions has led the eco-friendly moving charge for over 20 years. We are pioneers in switching from cardboard to reusable plastic crates. We reduced cardboard going into landfill by 20,000 pounds monthly. Our red security crates provide 33% more storage than cardboard plus locked security, crushproof durability, and easy handling. No one ever needs to lift a loaded crate! We’ll teach your employees efficient crate-packing, and you can prepare with our downloadable handouts. Would you trust us with one meeting?
Do You Know Move Solutions is one of the ten largest hospitality and business relocation service providers in the country, including being the largest in Texas.
From 1,000+ keys to single room models, each project receives the same exceptional attention to detail and commitment to ensure satisfaction. Would you trust us with one meeting?
Every Move Needs Certified Secure Shredding, eWaste Disposal, and Removal!
Move Solutions prioritizes your security, privacy, and business information. We offer scheduled, supervised disposal services for documents, electronics, and more. Would you trust us with one meeting?
Our Move Solutions Project Plan is filled with expert tips to help you plan your next office move. Would you trust us with one meeting?
