Relocation for corporate offices can become stressful if you’re not prepared for the move. Whether you’re scaling up or downsizing, the tasks that need to be done before your move are all similar. It’s important to plan your move with efficiency on the top of your mind, so you don’t have to repeat any steps. Read our relocation tips on how you can make your next corporate office move hassle free!
1. Plan Your Move Early
Right when you know you’re moving or thinking about the move, document your communication process and start planning with your team. The earlier you plan, the better, especially if you have a large office with more than 10 employees. Business relocation is planned as early as 6 months in advance and large commercial moves can take up to 2 years.
2. Take Inventory Before You Pack
While moving, items can easily be misplaced. It’s important to take inventory before you start packing. Be sure to get an inventory of your cords, your kitchen items, and your supply closet before and after your move. The goal is to make sure you have the same number of items you had before your move. Having an inventory list before your move helps you keep track of all office supplies in case they get misplaced during your move.
3. Have An “Everything” Box
An everything box has all the knick-knacks for your move. This box contains, scissors, tape, label makers, etc. Think about it; those items are small enough to get lost anywhere, especially if you have a big company with numerous employees using those supplies. Have a 1 to 10 ratio. One everything box for every 10 employees. You don’t want to hold back your packing because there is only one pair of scissors and someone used the last bit of tape that was left. Notify your employees that once they are done using an item, to place it back in the “everything” box, so nothing gets lost.
4. Clean As You Go
Once you clear off space, wipe it down. It’s not fun when you spend all day packing boxes and then have to spend the other half of the day cleaning. If you clean as you go the job gets done all at once. Once you’re done with a conference room or the kitchen area, wipe it down one last time before moving on to the next place.
5. Forward All Your Mail
Once you know your new office address, tell USPS so they can forward your mail when you move. This is often something people put on the back burner and can cause trouble in the end. Let them know at least 2 weeks in advance so they can prep the paperwork and start forwarding your mail to your new address. The longer you wait, the more mail you might lose in the future.
6. Make a Packing Plan With Employees
Have weekly meetings with your employees to make sure everyone is on the same page at all times. Give your employees all relocation updates, so they know what is happening with the move. No employee should be left out of the loop on packing communication. Make sure everyone has enough boxes or crates to move all their stuff. Also, if someone needs extra help moving, ask them to notify you.
7. Which Materials Will Require Address Changes
Don’t forget to change your address on all marketing materials. This includes business cards, social media, Google, Yelp! and any other listing you have on the web. You don’t want your customers or clients showing up at the wrong address. Also, update addresses for any platform services you use for billing purposes.
8. Order New Equipment In Advance
Before your relocation, order any wires and cables you’ll need for your new office. If your office has new technology, see what cables or wires are required for the new installation. If you’re not sure, our team at Move Solutions has an IT team on board that can offer you guidance on what cables you’ll need. Order any wires or cables in advance so when your movers come to set up your new office they can get everything installed in one sitting.
9. Buying or Selling Your Furniture
If you want to sell your old furniture before your office relocation, think about liquidating through Furniture Solutions Now. Putting furniture in storage is costly and requires a monthly payment. If you don’t think you’ll be using your furniture, liquidate it and get cash for your furniture. Furniture Solutions Now also has used and new furniture for your new office setup.
These relocation tips are there to guide you so you won’t miss a step. Office relocation requires lots of planning and moving parts that should be done before your move. You want to be prepped for the big day so our team at Move Solutions can come in and install everything with perfection. Our team will work with you through the planning process, so you’re never alone. We understand that it might be your first time moving, so we take communication very seriously. Contact us today to get your relocation process started!
Comment below with any other relocation tips that you think might be helpful for others!