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Call us for a free quote
Call us for a free quote
Library relocations demand meticulous attention to detail and specialized expertise that conventional movers don’t have. At Move Solutions, we have the experience to maintain perfect sequence, protect valuable collections, and ensure your resources remain accessible throughout the transition process.
Library relocations present unique challenges that require specialized knowledge and equipment. Our specialists bring focused expertise to every aspect of your transition.
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Unlike generic movers who treat library relocations like standard office moves, our methodical 8-step process has been refined through years of successful collection transitions.
1-800-MOVEPLAN (1-800-668-7526), sales@tospartners.com, or use "need a quote"! Contact us and an experienced Account Manager, by onsite visit, phone call, or Zoom call, will explain our library-specific services, what approaches are necessary for your needs, and how we can support your transition. O
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Meet your team lead by phone, in person or via Zoom to determine the scope of your library move and requirements and, if possible, conduct a walkthrough of your spaces. At that time, we will create a detailed collection transition plan and project proposal that addresses your specific cataloging and shelving needs. Move Solutions takes full advantage of available technology like iPads, in-house designed software, and well-planned , time-efficient meetings to make your pre-move process extremely efficient. Our BrassTacks TechEnabled CRM is an in-house proprietary software system and estimation tool that enables us to focus on your library moving needs.
We plan your library move via our BrassTacks TechEnabled Office Moving CRM. A Project Manager will work closely with library staff to ensure your entire team is fully prepared and ready for move day. Your Move Solutions Account Manager will either schedule physical collection preparation meeting(s) with you and your staff, or will provide you with a Remote Access Animated Video Pack Meeting for your team distribution; Your Choice! During these sessions, we will explain our sequence preservation system and how to properly prepare special collections and sensitive materials. Regardless of how complex or specialized your library collections may be, we will help you prepare and support you every step of the way.
Move Solutions provides security bins for your confidential document purging, normal bins for simple document disposal, and fully certified removal, proof of destruction, and eDisposal of all electronics that fit the list of "time to go"! Working with your library team, Move Solutions can provide a weeding, purging and eWaste collection and disposal process to ensure that you don't pay to move outdated materials, and that all of your eWaste goes to the RIGHT disposal, repurpose, or reclamation resource.
Our W2 employed, trained, very experienced Furniture Installation teams dismantle, transport, and reinstall all library shelving systems and furniture. Great people, great experience, tools and process equal great results. Skilled installation teams 100% covered by Texas "Subscription" Workers Compensation.
Move Solutions is your best friend on library move day. We do all the heavy lifting while maintaining perfect bibliographic sequence; all you need to do is sit back and relax. Our experienced, professional team of library movers and installers will arrive on time and ready to work. And because our crews have been carefully and thoroughly screened before they handle your valuable collections, you can rest assured that your library materials are in good hands. Let our highly knowledgeable library-moving and installation crews take care of your collection transition needs today!
Why worry about restoring your vacated library space, when we can handle it for you? Our white-glove services will exceed your facility requirements. We ensure your previous space is left in proper condition for the next occupants or facility management inspection. We can handle everything from plenum clearance of low voltage and electrical to drywall and other repairs, adhering to your departure agreement with the property management or institution requirements.
In addition to our space restoration service, we are an "Industry Best" furniture and asset liquidator. We can evaluate your used library shelving, furniture and other assets for value and for the cost of removal and disposition. We provide this service in a community-responsible, sustainable manner that provides your institution the maximum value available.
Move Solutions, Ltd. (MSL), a Total Office Solutions, LLP company, provides complete library relocation services including:
Our regional offices provide dedicated service to libraries across:
In addition, Move Solutions, Ltd. is able to provide all of its services as a HUB to TXMAS entities through its sister company, Corporate Source, Ltd. at the same discounted rates.
Libraries should begin planning major relocations 6-12 months in advance. Larger institutions with extensive collections may need to start the planning process up to 18 months before the target move date. This timeline allows for proper budgeting, stakeholder coordination, procurement processes, and strategic scheduling that minimizes service disruption. Planning should begin with forming a relocation committee and initial consultations with specialized library movers.
Maintaining bibliographic sequence requires a multi-layered approach including comprehensive pre-move mapping of both locations, specialized sequential packing systems using book carts or bins, clear numerical labeling that corresponds to shelf positions, detailed tracking documentation throughout the process, and methodical unpacking that follows prescribed order. Professional library movers implement proprietary systems that ensure materials maintain their exact sequence from origin to destination.
Rare books and special collections require archival-grade handling materials, specialized environmental controls during transport, custom crating for oversized or particularly valuable items, detailed condition documentation before and after moving, gloved handling by specially trained personnel, and often security protocols throughout the chain of custody. Temperature and humidity monitoring during transport is essential for particularly sensitive materials
Electronic media requires specialized handling including anti-static packaging, vibration control during transport, temperature regulation for certain media types, and careful inventory management. Digital collection moves typically involve ensuring proper backup systems before migration, coordinating with IT teams for system transitions, and verifying access functionality at each stage of the process.
Cloud-based resources may also require coordination with vendors to ensure uninterrupted access during physical relocations.
A medium-sized library collection (approximately 50,000-100,000 volumes) typically requires 1-2 weeks for the physical move, with additional time for preparation and post-move adjustments. The total project timeline from initial planning through complete setup usually spans 3-6 months.
Factors affecting the timeline include collection complexity, distance between locations, availability of elevators/loading docks, and whether the move must be phased to maintain partial service.
Library shelving systems require specialized handling by teams with manufacturer-specific knowledge. The process typically includes detailed documentation of the current configuration, systematic disassembly with proper labeling of components, appropriate packaging of hardware, professional transport with proper protection, and precise reinstallation according to architectural plans for the new space. Specialized tools and techniques are required for different shelving types.
Service continuity strategies include phased moves that keep core collections accessible, temporary service locations for essential functions, extended digital resource access during physical transitions, clear communication with patrons or students about service changes, and strategic scheduling during periods of lower usage. Many libraries also implement enhanced digital request systems or extended loan periods immediately before and during the physical move.
Library moves typically require comprehensive coverage, including general liability insurance, workers’ compensation, specialized collection valuation coverage, rare book and special collection riders, technology equipment protection, and potentially specialized coverage for irreplaceable items.
Most institutions require certificates of insurance from moving companies with coverage minimums tailored to their collection value, often in the multi-million dollar range for larger collections.
Effective communication plans typically include early notification through multiple channels (website, email, physical signage, social media), regular updates as the project progresses, clear information about service availability during different phases, guidance on accessing alternative resources during the transition, and celebration of the new space as the project nears completion.
Staff require more detailed communications including training on their roles in the process and regular updates on timeline adjustments.
Professional library moves utilize specialized materials including acid-free book carts with adjustable shelves, archival-quality bins and containers, non-abrasive book supports, pH-neutral packing materials for sensitive items, custom protective enclosures for oversized or fragile materials, environmental monitoring devices for sensitive collections, and specialized rare book cradles for particularly valuable items. All materials are designed to prevent damage to bindings, pages, and covers.
Library technology transitions require careful coordination between moving teams and IT specialists. The process typically includes comprehensive documentation of current configurations, scheduled downtime coordinated with library operations, specialized packing of equipment including proper cable management, sequential reinstallation according to priority systems, and thorough testing before resuming public access. Many libraries implement temporary access solutions during system transitions.
Libraries must maintain compliance with numerous regulations during relocations including ADA accessibility requirements in the new space, building codes for shelving installation and public safety, fire regulations for collection storage density, OSHA requirements for staff safety during the moving process, and potentially specialized regulations for historical collections if the library holds designated cultural heritage materials. Public institutions must also adhere to procurement regulations when contracting moving services.
Oversized materials require specialized handling including custom crating for valuable items, purpose-designed flat containers for large format materials, artwork transport techniques for framed pieces, specialized lifting equipment for display cases, and often team lifting protocols for particularly large or awkward items. Detailed condition documentation before and after moving is essential, and custom bracketing or support systems may be needed during transport to prevent damage.
Libraries can optimize relocation budgets through strategic weeding of collections before moving, utilizing staff or volunteers for certain preparation tasks, phased approaches that optimize resource utilization, reusing existing shelving and furniture where possible, scheduling during optimal periods to minimize overtime costs, combining the move with planned system upgrades to reduce overall disruption, and working with experienced library movers who can identify efficiencies in the process without compromising collection integrity.
We’re Leading the Way with Our Reusable Security Crates!
Move Solutions has led the eco-friendly moving charge for over 20 years. We are pioneers in switching from cardboard to reusable plastic crates. We reduced cardboard going into landfill by 20,000 pounds monthly. Our red security crates provide 33% more storage than cardboard plus locked security, crushproof durability, and easy handling. No one ever needs to lift a loaded crate! We’ll teach your employees efficient crate-packing, and you can prepare with our downloadable handouts. Would you trust us with one meeting?
Do You Know Move Solutions is one of the ten largest hospitality and business relocation service providers in the country, including being the largest in Texas.
From 1,000+ keys to single room models, each project receives the same exceptional attention to detail and commitment to ensure satisfaction. Would you trust us with one meeting?
Every Move Needs Certified Secure Shredding, eWaste Disposal, and Removal!
Move Solutions prioritizes your security, privacy, and business information. We offer scheduled, supervised disposal services for documents, electronics, and more. Would you trust us with one meeting?
Our Move Solutions Project Plan is filled with expert tips to help you plan your next office move. Would you trust us with one meeting?
